Avoid scams and fraud by dealing locally! Beware any deal involving Western Union, Moneygram, wire transfer, cashier check, money order, shipping, escrow, or any promise of transaction protection/certification/guarantee. More infoResponsible for providing a full range of purchasing operational support. This support includes but is not limited to the preparation, maintenance and review of weekly, monthly and quarterly reports and supporting documents, monitoring internal departmental controls and coordinating purchasing initiatives.
DUTIES AND RESPONSIBILITIES:
1.Assists Director of Purchasing in monitoring the SPI for idiosyncrasies, inventory issues and other problems; maintains the SPI generation document. Conducts quarterly preparation of the SPI to ensure departmental back up and knowledge transfer.
2.Creates and updates purchasing departmental control procedures to ensure guidelines are in place for all major processes. Semi-annual reviews of documentation for accuracy and functionality are required.
3.Develops RFQ documents, in conjunction with related buyers and category managers to ensure a timely submission of information to the team. Tracks open RFQs and reports weekly on the current status.
4.Works closely with various departments to ensure purchasing is on time with submissions, deadlines, and other requirements.
5.Prepares monthly vendor forecasts as assigned; works closely with designated buyers to ensure accurate data; distributes forecasts to vendors.
6.Maintains new vendor development checklist and ensures that all applicable documents are executed and filed.
7.Assists Director of Purchasing with the negotiation and execution of new vendor Supplier Agreements. Drafts amendments and riders, as needed, to protect long term supplier requirements. Conducts quarterly reviews of active Supplier Agreements for any near term expirations or sections requiring negotiation.
8.Develops and maintains Active Vendor summaries which provide synopses of Supplier Agreement specifics including amendments and riders; maintains the electronic vendor contract files.
9.Conducts monthly Vendor Metrics NPD team interviews and consolidates responses onto the tracking mechanism. Ensures that multi-departmental inputs are recorded in a timely manner. Prepares a monthly vendor summary report for each tracked vendor and submits to management. Conducts quarterly Senior Staff Review of key vendors.
10.Monitors Vendor Chargebacks and Settlement Accounts to ensure timely vendor transactions and resolutions.
11.Serves as a back-up purchasing representative on the New Product Development (NPD) teams. Monitors weekly discussions and reports summaries to the Director of Purchasing.
12.Coordinates the annual Code of Business Conduct review for all vendors over $500K or as designated by the key department heads.
13.Assists the Director of Purchasing with the implementation and coordination of new purchasing directives.
14.Creates an annual purchasing calendar to monitor purchasing responsibilities and deadlines. Disseminates the information to the team, as needed.
15.Lead co-workers and peers in a manner that fosters ethical business practices and teamwork while supporting and reinforcing all company policies and practices.
16.Assist with special projects or other duties, as required, to assist the department and the company in achieving its goals and objectives.
17.Perform other duties as assigned.
EXPERIENCE AND QUALIFICATIONS:
Bachelor's Degree in Business or equivalent; 3+ years of experience in purchasing is preferred; ability to understand business math; proficient skills in the use of spreadsheet and word processing software; strong verbal and written communication skills; strong analytical skills; must have excellent organization skills and attention to detail; self starter who operates with a minimum of supervision; ability to interface effectively with all levels of personnel, customers, and vendors; and SAP (or other equivalent ERP system) experience is necessary.
Location: Chicago, IL Compensation: 50K to 60K Principals only. Recruiters, please don't contact this job poster.Please, no phone calls about this job!Please do not contact job poster about other services, products or commercial interests.
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